Scheduling Across the Pacific

The Pacific spans the largest time differences, making scheduling particularly challenging.

The Challenge

• New York to Tokyo: 14 hours difference
• Los Angeles to Sydney: 17-19 hours (varies with DST)
• San Francisco to Singapore: 15-16 hours

Finding Overlap

US West Coast ↔ East Asia

• 5 PM PST = 10 AM JST (next day) — End of US day, start of Japan day
• 7 AM PST = 12 AM JST (midnight) — Not ideal for Japan

US East Coast ↔ Australia

• 7 PM EST = 11 AM AEDT (next day) — Evening US, morning Australia
• 8 AM EST = 12 AM AEDT — Midnight in Australia

Best Strategies

1. Alternate meeting times between favorable slots for each region
2. Record all meetings for async viewing
3. Use a middle-ground timezone (e.g., Hawaii) as a reference
4. Consider splitting into regional pods with async handoffs

Use MeetZone

Our meeting planner visually shows overlap windows, making it easy to find the rare sweet spots for trans-Pacific meetings.